Bill.com
Accounts payable automation for invoice approval and payment
ProPay integrates with Bill.com to execute validated contractor and supplier payments. Bill.com automates accounts payable, invoice approval routing and payment execution, for companies that don't want to build that process by hand. ProPay writes payment instructions in only after an invoice passes authorization.
Bill.com automates accounts payable, invoice approval routing and payment execution, for companies that don’t want to build that process by hand. For ProPay, Bill.com is downstream of a decision already made, the system ProPay routes approved contractor and supplier invoices into for payment execution. Nothing reaches Bill.com until ProPay has validated the invoice against the authorization record that approved the work.
What ProPay sends to Bill.com
ProPay validates contractor and supplier invoices against the authorization decision that approved the repair or parts order, the same decision that carried a confidence level and a documented reason at the time it was made. Only invoices that pass that check reach Bill.com.
Every payment instruction ProPay sends to Bill.com traces back to a specific claim: a validated invoice, an authorization decision made at a known confidence level, and, where a homeowner was involved, the SMS conversation that confirmed the work was done.
That’s what Bill.com receives: a payment instruction with the underlying claim, invoice, and authorization already reconciled, not a raw invoice needing separate review.
How the Bill.com connection works
ProPay writes validated invoices into Bill.com through its API once ProPay’s own authorization check has passed, so Bill.com only ever sees invoices already matched against the authorization record.
A Forward Deployed Engineer maps ProPay’s payment records to Bill.com’s chart of accounts and approval structure during deployment, so what lands in Bill.com fits how your finance team already reconciles spend.
What stays in Bill.com
Bill.com continues to own the actual disbursement, reconciliation, and financial reporting exactly as it does today. ProPay supplies validated payment instructions; Bill.com remains the system of record for the money itself.
Data handling and security
Payment data written into Bill.com comes from a company-specific ProPay instance, one client’s financial data is never accessible to another. ProPay is SOC 2 compliant, with both Type I and Type II audits complete.
Every payment ProPay sends to Bill.com is logged alongside the authorization decision and confidence level behind it, so any payment landing in Bill.com is traceable back to the claim that generated it.
Deploying the integration
A dedicated Forward Deployed Engineer sets up the Bill.com connection to match your chart of accounts and payment approval structure before any live payments flow through it.
Frequently asked questions about ProPay and Bill.com
Does ProPay execute payments directly, or does Bill.com still control disbursement?
Bill.com remains the system of record for actual disbursement and reconciliation; ProPay supplies validated payment instructions once its own authorization check has passed.
How does ProPay connect to Bill.com?
ProPay writes validated invoices into Bill.com through its API once ProPay’s own authorization check has passed, so Bill.com only ever sees invoices already matched against the authorization record.
Can a payment reach Bill.com without authorization?
No. Every invoice is validated against the authorization record before it’s written to Bill.com, recommendations outside configured thresholds route to a person first.
